About Tokyo Academics
Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics from around the world. Since 2012, we’ve evolved from a few university friends to a growing number of part-time and full-time individuals located in Tokyo, as well as working remotely. We are an organization of experts deeply passionate about helping students meet their potential and capture the opportunities of the future.
We are looking for an independent self-starter to assist with the management of the Admissions Consulting division of Tokyo Academics. This is an in-person role with regular business hours at our Nishi-Azabu office (10AM - 7PM Japan Standard Time, Sunday to Thursday).
This is an exciting opportunity to join a fast-paced startup of 130+ team members around the world. You will play a significant role in helping the organization continue to grow by providing high level support to our College Admissions Consulting division.
Make sure to take a look at the Careers page on our website for additional available positions!
We are looking for an independent self-starter to assist with the management of the Admissions Consulting division of Tokyo Academics. This is an in-person role with regular business hours at our Nishi-Azabu office (10AM - 7PM Japan Standard Time, Sunday to Thursday).
This is an exciting opportunity to join a fast-paced startup of 130+ team members around the world. You will play a significant role in helping the organization continue to grow by providing high level support to our College Admissions Consulting division.
Make sure to take a look at the Careers page on our website for additional available positions!
What you will work on
- Create and maintain accurate internal reports and documentation to ensure operational efficiency
- Oversee and ensure the expansion and maintenance of written resources
- Meet weekly with Operations, Sales, and Marketing teams to discuss the progress of various projects and to support with setting schedules for email marketing, content & website changes ensuring that deadlines are met
- Update tracker sheets on a regular basis and be able to report on weekly KPIs, updates on the division, and results in management meetings
- Record minutes during all divisional meetings
- Assist college admissions consultants in building students' college lists, liaising with admissions offices, and responding to parent inquiries
- Support in recruiting, onboarding and arranging initial training for new team members and managing internal documentation to guide recruitment decision making
- Manage email inboxes to ensure CSM’s and Director’s client communications are responded to in a timely manner
- Support with presenting division performance to the CEO weekly
- Support the finance department with invoicing and billing queries
- When other team members are on leave, provide continuity coverage by assuming special tasks
- Support in preparing quarterly reports to present to executive team
- Manage appointment calendars of one Director and two Senior Admissions Consultants
- Identify opportunities for continual division improvement
- Additional responsibilities and special projects as required
Our ideal candidate
- Bachelor’s degree or higher
- 2+ years of relevant work experience
- Long-term plans to live and work in the Tokyo area
- High proficiency in English is required and Japanese proficiency is an advantage
- Strong communication skills, thrives in a start-up environment
- Able to respond to new information and processes quickly and decisively
- Demonstrated ability to manage large-scale projects with clear deadlines
- Thinks in terms of efficiency and automation
- Team oriented, collaboratively minded
- High proficiency with Microsoft and Internet applications (Google Sheets, Docs, etc)
- Relentless drive to set and achieve ambitious goals
- Growth mindset and ability to use feedback to improve practice
Benefits
- Performance-based bonus on a 6-month cycle
- Opportunities to upskill and take online courses to develop oneself
- 20 days of flexible paid time off
- Join a rapidly growing company with opportunity for career progression
Work Hours
- 40 hours per week, in-person (Tokyo)
- Flexible schedule, but must be available from Sunday - Thursday during regular business hours (10am - 7pm JST)