About Tokyo Academics
Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics from around the world. Since 2012, we’ve evolved from a few university friends to a growing number of part-time and full-time individuals located in Tokyo, as well as working remotely. We are an organization of experts deeply passionate about helping students meet their potential and capture the opportunities of the future.
We are looking for an independent self-starter to provide administrative support to the Human Resources department including onboarding, talent management tracking, compliance tracking, etc., as well as assisting with all internal and external HR-related inquiries and requests, and being an active team player in projects initiated by HR. This is a remote role, you can work from anywhere in the world, and must be available working during our regular business hours (10am - 7pm Japan Standard Time).
This is an exciting opportunity to join a fast-paced startup of 130+ team members around the world. You will play a significant role in helping the organization provide job satisfaction to staff and meet staff’s HR needs.
Make sure to take a look at the Careers page on our website for additional available positions!
We are looking for an independent self-starter to provide administrative support to the Human Resources department including onboarding, talent management tracking, compliance tracking, etc., as well as assisting with all internal and external HR-related inquiries and requests, and being an active team player in projects initiated by HR. This is a remote role, you can work from anywhere in the world, and must be available working during our regular business hours (10am - 7pm Japan Standard Time).
This is an exciting opportunity to join a fast-paced startup of 130+ team members around the world. You will play a significant role in helping the organization provide job satisfaction to staff and meet staff’s HR needs.
Make sure to take a look at the Careers page on our website for additional available positions!
What you will work on
Staff Relations
Policy formation
Succession Planning
Administrative tasks
- Assist in responding to internal and external HR-related inquiries and requests
- Work with our Recruitment team to ensure a smooth onboarding process for all divisions such as scheduling orientations and welcoming new hires
- Communicate policies regarding Human Resources, compensation, and benefits
- Support sensitive or high profile HR issues, balancing business need alongside local legislations and associated risks
- Be involved in interdepartmental meetings, functions, events, engagements, and other necessary tasks that require HR participation
- Assist in ensuring new hire, staff, employee satisfaction and become the source person for any HR related issues and concerns
Policy formation
- Identify opportunities to update and improve HR processes and services, and recommend innovative ideas for further building a well-structured HR management
- Assist and participate in HR projects related but not limited to creating policies and procedures for the company
Succession Planning
- Identify critical positions in the company and highlight potential internal role vacancies
- Participate in selecting key competencies and skills necessary for business continuity
- Create business continuity plans for all roles in the company
- Partake in succession planning projects to be initiated by Human Resources
Administrative tasks
- Provide administrative support to the HR Lead in handling the full employment lifecycle from recruiting, onboarding, performance evaluations, to offboarding and exit interviews.
- Organizing and updating staff records
- Frequently update workforce database for efficient KPI analysis and projections
Our ideal candidate
- Degree in Human Resource, Psychology, Business Administration, or other relevant field
- Administrative experience or adequate knowledge of the various HR facets
- Excellent Business English communication skills
- Excellent interpersonal skills, personable, and enthusiastic
- Confident in interacting and communicating in a multicultural setup
- Tech savvy and proficient in Google Suite, Microsoft Office, communication tools like Skype, Slack, Zoom, and other workforce platforms
- Highly organized and attentive to details
- Excellent time management and prioritization skills
- Fast learner and ability to multitask
- Can quickly adapt to the fast-pace and rapidly growing startup
- Comfortable and flexible working independently and with teams
- Creative and problem solver
- Ability to discern issues and situations to maintain harmony in the work environment
- Ability to maintain composure and focus when faced with conflicts or challenges
- Eager to learn and grow through extensive mentorship and coaching
- Highly resourceful and initiative in finding ways to be efficient and effective in meeting deadlines, accomplishing tasks, and targeting goals
Benefits
- Performance-based bonus on a 6-month cycle
- Opportunities to upskill and take online courses to develop oneself
- 20 days of flexible paid time off
- Join a rapidly growing company with opportunity for career progression
Work Hours
- 40hrs/week, flexible schedule
- 20 days of paid time off per year
- Working remotely, but must be available for meetings during business hours (10am-7pm Japan Standard Time)